TCC Virtual Office
TCC GovernancePosted on March 5, 2011 by Church Clerk | Link.
Tewksbury Congregational Church was established in 1734 by some 34 resident families who signed The Covenant and Articles of Faith. TCC conducts its work through the efforts of individual members serving in voluntary roles as officers and on several boards and committees. The details of that structure, the identification, role, and responsibilities of church officers and committees, and the overall mission of the church are outlined in Constitution and Bylaws enacted in February 2012 attached below.
All business of the church to be conducted at all official meetings must be brought to the congregation through a warrant petition process. The warrants calling meetings of the Church shall be prepared and posted by the Clerk of the Church on at least one Sunday previous to the meeting. Proposed articles for the Warrants shall be submitted to the Clerk in writing by Officers, Boards, Committees, or by written request of three (3) active members.
The Warrant Petition Form attached should be submitted to the Clerk to call a Special Meeting or add an article to the Annual or Semi-annual Meeting.
TCC Room Use and RentalPosted on March 4, 2011 by Board of Trustees | Link.
Tewksbury Congregational Church has rooms available for rental for your next special event, whether it is a birthday party, anniversary party, rehearsal dinner, bridal shower, or wedding reception. Please review the Church Facility Rental Agreement for specific fees and regulations associated with the use of those facilities. When ready to request the room, fill out the attached form and click ‘submit’ and a copy will be sent to the church office and forwarded to the Board of Trustees for review (Note – some email systems will require you to attach the saved pdf file to an email which you can send to the office).
Should you need more information regarding the rental and use of these rooms please feel free to contact the church office during normal business hours.
Attached File: 97Church_Facility_Usage_Form.pdf
When a committee, staff member, or other member of the church wants to start up a new program or initiative, there is a process to make sure that it fits within the overall mission of the church and does not duplicate or interfere with other programs. This occurs by submitting a "white paper" to the Board of Ministries for review and approval. The Board will direct the applicant to the appropriate resources within the church, identify potential areas of concern, and finally approve or deny the proposal based on the discernment of the Board with regards to the value and impact of the proposed activity. If the proposed activity falls outside the budget of a standing committee, the applicant may submit their idea through the New Initiative Fund which the congregation enacted at the 2011 Annual Meeting.
Applicants should send any questions to the Board and when ready to begin the process submit the attached form.
Attached File: 52New_Initiative_Proposal_Form.pdf
The members of Tewksbury Congregational Church are delighted that you have considered holding your wedding service in our sanctuary. The attached document provides a description of the process and costs associated with holding a wedding service at TCC.
Attached File: 35Wedding_Service_Agreement_Nov2014.pdf
The Board of Ministries generated this video presentation to educate our leadership on the management of church finances. Any questions regarding this presentation can be directed to the Board.
The presentation can be viewed on the TCC Youtube Channel here.
Several committees, fellowship groups, and other groups at TCC hold events to provide fellowship, educational opportunities, or to help support portions of their programs through fundraisers.
In order to provide an appropriate timing and tenor of such activities at TCC, a procedure for the consideration and approval of these activities were developed. The attached form outlines the procedure and should be submitted with any request.
Attached File: 58Event_Proposal_Form.pdf
Tewksbury Congregational Church believes that ALL school should be fun, and that includes church school. Children enrolled in our tuition FREE education program meet in grade specific classrooms on Sunday mornings, where the hour activity period begins with a story and is followed by crafts, projects, and activities. For the junior and high school youth, TCC has a vibrant and active Contemporary Youth Worship which is held on Sunday mornings at 9:30. For parents with babies and toddlers, we offer care in our nursery which is staffed by an adult volunteer as well as a youth aide. Whether you are 18 days old or 18 years old, we invite you to be a part of our youth education program. You can find all the information you could want at the weekly web newsletter, Crib Sheets.
Funerals at Tewksbury Congregational Church glorify God, honor the person who has passed away, and offer hope to all, regardless of their circumstances. The pastor, musicians, and staff come alongside family and friends who have lost loved ones and show them compassion, comfort, and encouragement. Our pastor and musicians are available to help lead the service. Rooms are also available for receptions afterward.
Attached File: 27Funeral_Service_Agreement_Feb_2014.pdf
Reimbursement and Purchasing ProcessPosted on May 15, 2011 by Finance Committee | Link.
In order to conduct the work of the church, it is often necessary to order supplies and services from various vendors. In order for this to happen in an orderly and efficient manner, a process is in place for requesting a check to pay for a service (Purchase Request) or to be reimbursed for the purchase of supplies (Reimbursement Request). The respective attached form needs to be completed and submitted to the Chair of the Committe with oversight of the particular item. Once approved by the Committee Chair, the form must be passed to the Treasurer for processing.
ScholarshipsPosted on March 2, 2014 by RE Board | Link.
Our church community has a long history of helping others. This tradition includes helping students within our church family with scholarships to assist with college and other post high school educational expenses. In addition to the regular scholarship grants, the Donna Clark Nurse’s Scholarship Fund is available to nursing students. Special funds are also available to loan.
Giving: Your continued support will help members meet personal goals that will benefit us all in the future. Gifts to the scholarship fund are tax-deductible and are welcome any time.
Receiving: Grants are awarded on Youth Sunday based upon total yearly contributions, and according to how many students apply. An applicant or an applicant’s family shall be an active participant in TCC. Check the bulletin for yearly information and application deadlines.
Download the scholarship application below:
Attached File: 19Scholarship_Fund_Application_2016.doc
How to Manual - TCC Overview of ProceduresPosted on June 10, 2014 by Board of Ministries | Link.
Like any other organization, Tewksbury Congregational Church has a way of doing things that isn’t always obvious to a new member. The intent of this document is to provide a basic roadmap as to how to navigate through the many procedures we have to keep our church moving in the right direction. While the goal is to cover all possible needs, that is of course impossible and any time you find a situation where there is a lack of clarity as to how to proceed, please contact the Church Moderator, Church Clerk, the Administrative Assistants, or the Board of Ministries. Should that person or group not have an answer for your particular need, they will be able to point you in the right direction or work with you to find a solution. Suggestions and comments aimed at improving this document or more generally the way we conduct our work are welcome and encouraged and can be directed to the Board of Ministries.